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Vagaro is a well-known management platform for the beauty and wellness industry, but its broad scope may not suit the specific needs of every medical spa. This article will explore what Vagaro offers, common reasons why a med spa might seek an alternative, and other software options available to help you find the best fit for your business.
What is Vagaro?
Vagaro provides business management software and an online marketplace for the beauty, wellness, and fitness sectors. The platform offers businesses tools for appointment scheduling, payment processing, and marketing, while also providing a consumer-facing marketplace with features like live-stream classes and daily deals.
Pricing
Vagaro's pricing is based on a monthly subscription that varies with the number of bookable calendars, with additional costs for optional add-on features.
- $23.99/month for One Bookable Calendar: The base plan for a single service provider, which includes scheduling, a marketplace listing, and reporting tools.
- $100/month for Branded App: An optional add-on for a custom-branded mobile application for clients.
- $34/month + $5/employee for Payroll: An add-on for managing employee payroll.
- $20/month for Vagaro MySite: An add-on for a custom website builder.
- $30/month for QuickBooks Integration: An add-on to connect Vagaro with QuickBooks accounting software.
Reviews
User reviews often discuss the platform's features, such as online booking and client communication tools, as well as the process of migrating from other software. Feedback also touches upon customer support experiences and occasional technical performance issues. Check out more Vagaro reviews here.
13 Best Alternatives to Vagaro
1. Portrait Care
Founded in 2018 by entrepreneurs and medical professionals, Portrait Care is dedicated to empowering med spa owners and medical wellness clinics. We provide the tools, technology, and support necessary for these businesses to thrive in a competitive industry.
Our comprehensive, all-in-one platform integrates software, essential services, and supply savings to simplify business operations. This approach ensures clinics can enhance compliance, achieve financial independence, and foster sustainable growth while remaining independent.
Pricing
Portrait Care provides its core electronic health record (EHR) platform complimentary with Portrait membership. Optional premium add-ons are available for enhanced features and integrations, and some advanced add-ons are included at no extra cost for users in higher membership tiers.
Features
Both Portrait Care and Vagaro offer core functionalities for business management, including scheduling, payment processing, inventory tracking, and marketing tools. Each platform provides features for client documentation, such as EHR or SOAP notes, and reporting capabilities. Key differences arise from their target markets and service models.
Portrait Care is designed specifically for medical spas and wellness clinics, with integrated medical oversight tools and access to supply savings. Vagaro caters to a broader beauty, wellness, and fitness industry, offering features like live-streamed classes, business funding options, and a consumer-facing marketplace.
Portrait Care operates on an all-in-one model with a core EHR that is complimentary with Portrait membership, while Vagaro uses a subscription-based model with numerous features available as paid add-ons.
Reviews
User reviews for Portrait Care indicate that the platform manages administrative duties, allowing practitioners to concentrate on patient services.
Our partners consistently praise our platform for empowering them to achieve their entrepreneurial goals. The consensus from injector testimonials highlights a sense of satisfaction and success, celebrating the rewards from growing their practice with our support.
Master injector and entrepreneur, Catherine Sanson, RN, found that our platform helped her get rewarded for her work, leading her to become the proud owner of Skin Sirens.
Check out more Portrait Care testimonials.
2. Weave
Weave is a software development company founded in 2008. It provides an all-in-one platform for small—to medium-sized healthcare businesses. The platform is designed to connect the entire customer journey, from the initial phone call to the final invoice.
Pricing
Weave does not list specific prices for its plans, requiring interested parties to contact sales for a quote. All plans operate without long-term contracts; custom pricing is available for enterprise clients.
Reviews
User reviews often address the software's features, such as call management and integration, alongside its stability and customer support's responsiveness. Check out more Weave reviews here.
3. Zenoti
Zenoti is a global software company that provides an all-in-one cloud platform for beauty, wellness, and fitness businesses. The platform integrates operations from appointment booking to payroll and marketing, utilizing AI-powered automation and industry-specific workflows.
Pricing
Zenoti's paid version starts at US$400.00 per month. The software does not have a free version or offer a free trial.
Reviews
User feedback often centers on the software's extensive features, customization options, and interactions with the support team. Reviews also mention the implementation process, billing practices, and the system's learning curve. Check out more Zenoti reviews here.
4. RepeatMD
RepeatMD is a software company that provides technology solutions for the medical aesthetics and wellness industry, including med spas, plastic surgeons, and dermatologists. The company's platform is designed to help practices grow, allowing providers to focus on patient care rather than sales.
Pricing
RepeatMD provides flexible pricing options customized to a medical practice's needs, accommodating businesses with single or multiple locations. Specific pricing information is not publicly listed.
Reviews
User feedback often centers on the platform's rewards program, patient financing, and membership management. Common themes in reviews include the impact on patient retention, the process for handling membership cancellations, and communication about payment information. Check out more RepeatMD reviews here.
5. AestheticsPro
AestheticsPro provides a cloud-based management platform for the medical aesthetics industry. The software offers tools for scheduling, lead management, invoicing, and electronic charting.
Pricing
AestheticsPro offers tiered software pricing with options tailored for different business needs:
- $75/month per user Professional Edition: This plan is for single locations and accommodates up to 4 users.
- $275/month Executive Edition: This option includes unlimited users and roles and supports multi-location practices.
- Custom Pricing Enterprise Edition: This tier provides custom solutions, and pricing is available by contacting their enterprise team.
Savings are available for annual prepayment, and Canadian pricing is also offered.
Reviews
User feedback frequently addresses the software's customer support, the e-record creator, and issues related to device compatibility and patient form completion. Check out more AestheticsPro reviews here.
6. Boulevard
Boulevard offers a client experience platform tailored for appointment-based, self-care businesses, including salons, medspas, and spas. The company's software supports various business functions for professionals in the self-care industry.
Pricing
Boulevard offers several pricing plans based on business needs:
- $158/mo per location Essentials: For small teams with simple operations.
- $263/mo per location Premier: For growing self-care businesses.
- $369/mo per location Prestige: For sophisticated businesses.
- Custom Pricing Enterprise: For large complex operations.
Reviews
User feedback often addresses the platform's interface, customer support, and client management tools. Common discussion points also include requests for additional features, third-party integrations, and more detailed reporting. Check out more and Boulevard reviews here.
7. Fresha
Fresha is a global platform for booking beauty and wellness appointments. The platform provides appointment management and integrated payment processing through its app and website. It offers tools such as client management, consultation forms, and automated SMS reminders for businesses.
Pricing
Fresha is subscription-free for independent professionals, with charges applied for each bookable team member as a business expands.
- Free Independent Plan: For one-person businesses.
- $9.95 per team member monthly Team Plan: For businesses with multiple staff members.
- Custom Enterprise Plan: For businesses with over 20 team members.
- 20% New Client Fee: A one-time commission for new clients acquired via the Fresha marketplace.
- Optional Add-ons: Monthly fees apply for features such as Client Loyalty ($59.95 per location) and Insights ($9.95 per team member).
Reviews
User reviews frequently address the platform's payment and refund processes, with some mentioning delays in fund access. Other common themes include the onboarding experience for new businesses, data collection for appointment reminders, and suggestions for new features. Check out more Fresha reviews here.
8. Nextech
Nextech provides Electronic Medical Record (EMR) and Practice Management software solutions for specialty medical practices. The company's services are tailored for the fields of Dermatology, Ophthalmology, Orthopedics, Plastic Surgery, and Med Spa.
Pricing
Nextech does not provide a fixed pricing structure, offering customized subscription-based plans instead. Specific pricing is available by requesting a tailored quote from the company.
Reviews
User feedback often discusses the software's cost structure, including licensing and maintenance fees, as well as the system's complexity and the need for additional modules. Check out more Nextech reviews here.
9. GlossGenius
GlossGenius is a business management platform for salon and spa professionals. It offers a set of automated tools for appointment scheduling, payment processing, client management, and marketing. It also provides no-show protection, integrated marketing tools, and complimentary data transfer from other systems.
Pricing
GlossGenius offers several subscription tiers and applies a flat 2.6% payment processing rate.
- $24/month Standard Plan: Includes features for individual business management.
- $48/month Gold Plan: Includes features from the Standard plan, plus tools for teams.
- $148/month Platinum Plan: Includes features from the Gold plan, plus advanced tools for larger businesses.
- Add-ons: Optional features, such as Payroll, are available for an additional monthly fee.
Reviews
User feedback often discusses the platform's features, such as online booking and client management, alongside requests for additional functionality like more website customization and advanced marketing tools. Common discussion points include payment processing, payout delays, and occasional technical glitches. Check out more GlossGenius reviews here.
10. Mindbody
Mindbody is a technology company that provides business management software for the fitness, beauty, and wellness industries. The platform offers tools to manage daily operations, client relationships, and service delivery..
Pricing
Mindbody's pricing begins at $99 per month for each location, with four main subscription plans available: Starter, Accelerate, Ultimate, and Ultimate Plus. Specific costs for the higher tiers are not listed, as the company provides customized quotes upon request and offers an Enterprise solution for multi-location businesses.
Reviews
User feedback often addresses the platform's onboarding process, its complexity, and the user interface. Common discussion points include experiences with customer support and the process for contract cancellation. Check out more Mindbody reviews here.
11. PatientNow
PatientNow provides practice management software solutions for the elective medical industry, with a focus on aesthetics and wellness providers. The platform offers tools for practice management, patient engagement, electronic medical records (EMR), integrated payments, digital marketing, and photography.
Pricing
PatientNow does not provide specific pricing information on its website. Interested parties must contact the company directly to obtain details on costs for its software solutions.
Reviews
User feedback addresses the software's functionality, billing practices, and the level of customer support provided. Check out more PatientNow reviews here.
12. Mangomint
Founded in 2017, Mangomint provides software for salons, spas, and wellness businesses. The company's platform is designed around the idea that software should be intuitive to the point of being unnoticeable to the user.
Pricing
Mangomint offers several subscription plans with optional add-ons.
- $165/month Essentials: For small teams of 2 to 10 service providers.
- $245/month Standard: For businesses with up to 20 service providers, includes advanced features.
- $375/month Unlimited: For large businesses with unlimited service providers and all features.
- $50/month Forms & Charting: An add-on for collecting client data and treatment notes.
- $75/month Two-Way Texting: An add-on for direct client communication.
Reviews
User feedback often centers on the platform's user interface, speed, and design. Check out more Mangomint reviews here.
13. Moxie
Moxie provides a platform for medspa entrepreneurs that includes software, marketing, compliance tools, and business coaching. The company's services are designed to support medspas through their launch, operational, and growth phases.
Pricing
Moxie does not publicly list its pricing information.
Reviews
User feedback mentions experiences with customer service, occasional technical glitches, and software performance. Check out more Moxie reviews here.
What to Consider When Selecting a Vagaro Alternative?
When searching for a Vagaro alternative that truly fits your medical spa, it's essential to evaluate platforms based on your specific clinical and business requirements. Here are the key factors to consider:
- Industry Specialization and Compliance: Ensure the software is built for medical aesthetics with features like HIPAA-compliant EMR, customizable charting, and tools for medical oversight.
- All-in-One Integrated Platform: Look for a unified system that combines scheduling, payments, marketing, and patient records to streamline operations and reduce the need for multiple, disconnected tools.
- Patient Engagement and Retention: Prioritize platforms with built-in loyalty programs, memberships, and automated marketing to help you build lasting client relationships and increase lifetime value.
- Scalability and Growth Support: Choose a solution that can grow with your practice, offering robust reporting, multi-location management, and access to expert coaching or marketing services.
- Cost: Look for software that fits into your budget!
P.S. Portrait Care offers supply savings of up to 60% on select products and a free EHR platform.
Which Vagaro Alternative Should You Go With?
Choosing the right software is a crucial step for your practice, and depending on your specific needs, any of the platforms listed can be a great fit.
If you're looking for an all-in-one platform designed specifically to help medical spas thrive, Portrait Care stands out as the ideal alternative. Book an intro call to learn how Portrait Care can help you grow your business.
Savings vary by practice, product mix, and order volume. Figures reflect select products and are not guaranteed.
Related reading
- Glutathione Injection Price for Clinics (and How to Save)
- The Best Cheap EHR for Medical Spas
- The Best Medical Spa Accounting Software
Save up to 60% on select products
Portrait brings marketplace purchasing and practice software together to support your daily operations. Actual savings vary by product and purchasing needs. See your supply pricing.
