The Best Cheap EHR for Medical Spas

What's the best cheap EHR for your medical spa? Start with Portrait if you want a free platform that’s built specifically for med spas and wellness clinics. Most new and growing med spas will find Portrait’s free tier and detailed support better than the competition. If you already have a bigger clinic or need something very specialized, Portrait also offers comprehensive options to help you grow.

To help you decide, view the comparisons between Portrait, AestheticsPro, Pabau, MangoMint, and Zenoti. Explore pricing, must-have features, where they fall short, and which one really saves you money while helping you run your med spa.

Why EHR Pricing and Features Matter for Your Med Spa

Your EHR keeps your clinic running smoothly. It stores patient medical records, helps you schedule, handles billing, tracks inventory, and manages compliance. But not all EHRs are made the same. Picking the wrong one means either overspending or patching together too many tools.

When you’re starting out or trying to grow fast, costs add up. Small practices with 1-3 providers usually spend about $300 a month on EHR software. Bigger clinics spend much more. But cheap software isn’t worth it if it doesn’t handle medical charting, HIPAA compliance, or payment processing securely.

The best EHRs do a few things well:

• Simple scheduling that connects with online bookings
• Charting tools that meet medical standards
• Built-in features for memberships and patient retention

That way, you’ll spend less time on admin and more time taking care of patients.

Portrait Care: A Flexible and Comprehensive EHR

Portrait Care gives you an all-in-one platform built for medical spas and wellness clinics for free. You get EHR, scheduling, payment processing, CRM, and inventory management all in one spot.

There’s no need to juggle different apps or services. It even comes with medical oversight, compliance help, and special deals on supplies that can cut costs by almost two-thirds.

Unlike salon-focused software, Portrait is built just for medical spas. It comes with medical features like Good Faith Exams, a network of medical directors, and HIPAA workflows. Other softwares either skip these or charge extra.

Pricing Overview

You can use Portrait for free if you have fewer than 50 patients. Once you grow, it’s $99 a month per location. There’s no revenue sharing, no long-term contract, and no surprise or hidden fees.

That setup means new med spas can start seeing patients without putting money upfront into software. When you start to scale, the $99 fee is still super competitive. Other tools can be $400 a month right out of the gate.

Key Features and Benefits

Portrait covers all the basics:

• Patient medical record tracking and smart appointment scheduling
• Tools for two-way communication with patients
• HIPAA compliance built in
• Marketing add-ons and unlimited patient management

But it’s not just about software. You also get:

• Direct connection to a nationwide medical director network
• Automated compliance workflows for medical regulations
• Marketing support (website, SEO, and paid ads)
• Deep discounts on supplies, equipment, and pharmaceuticals

If you’re just launching your clinic, Portrait helps with licensing, forming your business, branding, and getting set up. If you’re already running a med spa, you can get coaching from pros who know the business inside out. It’s more of a partner than just another software vendor.

AestheticsPro

AestheticsPro is a cloud-based tool made for medical spas and aesthetics practices. It handles electronic medical records, prescriptions, scheduling, and clinics’ marketing—always with HIPAA compliance. It’s been around for a while and gets good marks for clinical features.

Pricing starts at $75 per user each month for the Professional tier. That includes EMR, a mobile app, and a client portal. The Executive plan jumps to $275 per month and covers unlimited users and locations, while Enterprise pricing is more custom, with API access and branding.

You get things like:

• Telemedicine
• E-prescribing
• Advanced tools for medical photos
• Loyalty program management

You only get training by video. Some users say the software can be buggy, especially on some devices or with certain forms.

New clinics may struggle with the add-up in costs since everything is billed by user.

Pabau

Pabau is another all-in-one option for med spas and wellness clinics. It’s got EMR, scheduling, marketing, and AI features. You get customizable medical forms, injection plotting, and telehealth support.

Prices start at $69 a month for US users on the Startup package. That’s for one user and under 100 clients. Some tools like messaging, telehealth, or AI require buying separate credits, usually at $0.10 each, so actual costs can change month to month.

You’ll find helpful marketing tools like gift cards and memberships. There’s prescription management too. But costs for small clinics can add up fast, and some users notice customer service isn’t always quick, especially after software updates.

If you need predictable bills or immediate help, Pabau might not be right for you.

MangoMint

MangoMint is designed for salons and spas that want simple booking, payment handling, and marketing automation. It’s got a slick, easy-to-use interface. You get Express Booking and a Virtual Waiting Room.

Pricing starts at $165 per month for the Essentials plan. Standard goes up to $245 per month, and Unlimited is $375. If you want forms and charting, add $50 more per month. Two-way texting is another $75.

There’s a 21-day free trial and no contracts. But this is salon and spa software, so it's not specialized for medical clinics. You have to buy add-ons for medical charting and you can’t tweak or customize as deeply as you could with tools made just for med spas.

If you don’t need medical features, MangoMint’s easy interface stands out. But if your med spa needs real EHR, medical compliance, or oversight, you’ll hit some walls.

Zenoti

Zenoti is made for big, multi-location businesses. You get AI features, bookings, staff management, payments, analytics, and reputation tracking. It works for med spas, salons, fitness studios, and barbers.

Plans start at $400 per month per location. If you’re big or need enterprise options, you’ll have to call for custom pricing. There’s no free trial and you’ll see the cost grow fast with more locations or staff.

This tool gives you:

• Advanced business intelligence
• Dynamic pricing and branded apps
• AI-powered receptionist

If you’ve got a big business and want high-powered automation, Zenoti brings a lot. But the price tag is high and it takes real time to learn. You’ll need training to get started.

For new or small med spas, Zenoti is usually too much. It’s expensive, and unless you’re running a big team, it’ll slow you down rather than help you grow.

Direct Price Comparison: The Best Cheap EHR for Medical Spas

Here’s how the most popular EHRs stack up:

• Portrait Care: Free for up to 50 patients, $99 per location after that
• Pabau: $69 a month but costs can go up with credits
• MangoMint: $165 a month, but medical charting is an extra fee
• AestheticsPro: $75 per user per month
• Zenoti: $400 a month per location

But, bottom line, it’s not just about price. Portrait packs in medical oversight, compliance help, and supply deals right in the base package. Those perks would cost you way more somewhere else.

AestheticsPro gives you things like telemedicine and e-prescribing. But pricing by user can hurt as your team grows. Pabau uses a credits system, so costs change. MangoMint makes you pay extra for add-ons. Zenoti is simply too expensive for most small clinics.

For new med spas, Portrait’s free option lets you open your doors without worrying about software bills. As you pass 50 patients, $99 is still cheaper than most. Plus, you get special supply pricing, which also help to reduce your operating costs year after year.

If you’re already running a med spa, Portrait lets you replace a bunch of tools with one platform. You won’t have to keep paying for separate scheduling, billing, CRM, and inventory systems. There’s no revenue sharing and you aren’t forced into long-term contracts.

Whether you’re just starting out or trying to grow without overspending, Portrait gives you the best value and support with features made for medical spas.

If you’re ready to see what Portrait can do for your med spa, check out the platform or reach out to learn more about how Portrait can work for your medial spa.