Portrait vs Kyrios Systems: Which Software Is Better?

If you run a med spa or wellness clinic, Portrait is the clear favorite for handling scheduling, patient records, compliance, and helping you grow. It’s built just for medical aesthetic clinics, and it takes care of everything you need from day one. Kyrios Systems is more of a general business tool, which means you’ll spend extra time and money customizing it for your med spa.

Let’s dive into the details on Portrait vs Kyrios Systems so you’ll see exactly what works best for medical spas. Compare essential features, support services, marketing, and even how each software can save you money on your supplies.

Portrait vs Kyrios Systems: Overview

Portrait is an all-in-one platform for medical wellness clinics. It combines EHR, scheduling, payments, CRM, and inventory management without needing different tools. You also get medical oversight, built-in marketing support, and big discounts on pharmaceuticals.

Pricing is straightforward. Portrait is free for practices with fewer than 50 patients. Once you grow, it’s $99 every month for each location. This makes it easy for small and new clinics to get started without a hefty bill.

Kyrios Systems is a general business automation app. It’s built for all sorts of businesses, not just healthcare. You’ll find scheduling, CRM, and email marketing, but nothing is focused on med spa procedures or compliance.

Kyrios Systems' prices start high. The Core Platform is $297 per month. The bigger versions are $597 and $1,997 monthly, and there’s no free plan for new or small clinics.

• Portrait delivers medical-grade software tools from your very first patient.
• Kyrios may work for basic business tasks but isn’t built for med spas.

When you want a system that actually supports your clinic and feels simple, Portrait is the one built for you.

Key Software & Scheduling Tools

Your med spa software has to keep up with day-to-day clinic needs. You need quick patient scheduling, real-time charting for treatments, and inventory tracking for injectables and dermal fillers.

Portrait offers smart booking, fast charting, inventory management, and payments all in one place. Need to book a Botox appointment? The system checks your inventory of injectables on the spot and reminds you when it’s time to reorder. Everything’s connected and easy to use.

Kyrios Systems lets you schedule and send messages to clients, but you won’t see medical charting, consent forms, or controlled inventory across pharmaceuticals.

Scheduling & EHR Capabilities

Portrait links scheduling directly with EHR. You can see patient records and treatment plans while you book appointments or follow-ups. No need to juggle two apps.

Its EHR does more than the basics:

• HIPAA-compliant treatment records
• Photo uploads for each patient visit
• Procedure templates for injectables, laser treatments, and IV therapy

Kyrios lets you schedule, but you’ll need another tool for medical documentation or any proper treatment history. That means more logins, more time, and more expenses.

With Portrait, the front desk sees a patient’s treatment history right while booking. Practitioners have instant access to EHR at every visit. It really smooths out daily appointments and keeps clinics running reliably.

Patient Management & Data Security

Every med spa needs HIPAA-level security, audit logs, and strict access controls for patient records and treatment photos. You can't put this at risk.

Portrait covers all the bases:

• Encrypted data storage
• Audit trails for every change
• Control over who can see or edit patient records
• HIPAA-compliant, 2-way texting so you contact patients securely

The management system keeps all treatment history, preferences, consent forms, and communication logs in one trusted place.

Kyrios Systems offers generic data security, but you’d need to double-check for full healthcare compliance. If you want one-click proof of compliance, Portrait is the safer bet.

Marketing & Growth Support

Let’s be real. Growing a med spa means keeping the patient calendar booked and staying top-of-mind. Most owners can’t manage a full website, ad campaigns, social posts, and treat patients at the same time.

Portrait’s marketing tools make this easy. You get:

• A professional, custom website that drives bookings
• Managed Google and Meta ads to reach more prospects
• Branded social content designed for med spa growth
• Email and text automations for reminders, birthdays, membership offers
• Advice from real marketing experts in the medical aesthetics space

All your marketing connects to patient data, so you schedule reminders and special offers automatically. No more manual spreadsheets.

Kyrios lets you send email blasts and basic automations. But creating your own content or ad campaigns is all on you. There’s no med spa specialist on their team.

Save time and get results. With Portrait, you run promotions and brand-building from the same platform managing your appointments.

Supply Chain & Cost Savings

Med spas spend 30%-40% of revenue on injectables, devices, and supplies. Paying full price can wreck your bottom line.

Portrait solves this by giving you direct access to pre-negotiated discounts up to 60% off market prices. The built-in marketplace lets even small clinics buy at the same prices as national chains.

You order right from the platform, and it tracks everything, including spending, savings, reorder levels, and inventory. Popular items covered include:

• Neurotoxins and dermal fillers
• Weight loss medications
• Peptides
• IV therapy supplies and devices

Cost savings are huge. If your clinic spends $10,000 a month on products, Portrait could save you $4,000 you can use for marketing or growth.

Kyrios doesn’t offer any pharmacy or device partnerships. Ordering and negotiating better prices is all on you.

With Portrait, savings often pay for the software (and then some). The marketplace turns your technology into a money-saver instead of just another bill.

Operational Compliance & Guidance

Med spas need to get compliance right. Things like medical director agreements, physician supervision, good faith exams, and properly documented procedures are essential.

Portrait bakes compliance right into your workflows, including:

• Medical director matching with nationwide, vetted physicians
• Automated scheduling and record keeping for good faith exams
• Standard operating procedure templates you can use in your state
• Guidance from an in-house clinical team with real industry experience

So the platform sends alerts when a patient needs a good faith exam, tracks supervision, and keeps the paperwork ready in case of audit.

Kyrios Systems doesn’t have any built-in health compliance features. You’re on your own for medical director relationships, compliance policies, and tracking everything by hand.

With Portrait, you get true peace of mind, especially if you’re new to med spa operations and need the support.

Portrait vs Kyrios Systems: Customer Support & Onboarding

Switching software while running a clinic is tough. You want someone who gets healthcare and doesn’t leave you stuck reading help docs while handling live patients.

Portrait’s operational support takes care of more than just tech questions. You’ll get:

• Help with setting up new locations and expansions
• Payroll and HR vendor connections
• Support for recruiting, training, and onboarding staff
• Dedicated managers to walk you through migration, training, and go-live

Expect to get up and running quickly, with experts on call who’ve already helped hundreds of med spas make the switch.

Kyrios offers standard support plus a help library. There’s no healthcare-specific onboarding or operations guidance.

If you want a real partner and not just software, Portrait supports your growth step by step.

Empower Your Med Spa With Portrait

In the end, it’s simple. If you’re opening or running a med spa, Portrait gives you software and services designed for everything you need. Kyrios works for general business, but you’ll have to patch together other tools for healthcare needs.

With Portrait, you get:

• Free core platform for small practices
• Scheduling and EHR in one place, built for medical treatments
• Full marketing services and strategy help
• Supply chain savings of up to 60%
• Integrated compliance and medical oversight

If you’re growing, the $99 monthly rate per location stays predictable. You never get locked out as you add more patients or staff.

Portrait covers your technology, compliance, growth, and team hiring. You can focus on patient care, while Portrait keeps the back office and bottom line healthy.

Want to see how Portrait can make a difference for your clinic? Check out the platform and see why more than 1,000 clinics trust Portrait as their all-in-one system for clinic success.