How to Save Money on Med Spa Supplies with Portrait

How do you save money on med spa supplies without sacrificing quality or independence? The solution is simple: start using a platform that gives you big-chain buying power, negotiated discounts, and an easy way to track every order. That’s how you’ll see serious savings (often up to 60%) and finally get breathing room to invest in growth or better care for your patients.

Most med spas spend a ton on pharmaceuticals and supplies, especially premium injectables like Botox and Juvéderm. If you can cut these expenses (even by 10%) you’re looking at thousands in savings every year for a single location. Portrait's all-in-one buying platform makes this a reality, not just a dream.

The Benefits of Lower Pharmaceutical Costs

Pharmaceuticals directly affect your bottom line. Cost of Goods Sold should stay between 30% and 40% of sales so you keep healthy margins.

If your price per vial keeps creeping up, your profit drops fast. When your costs go down, your profits go up. Simple as that.

Better pricing means you can:

• Invest more into marketing
• Hire more staff
• Add new treatments

Instead of watching overhead eat up your budget, you can spend on growth.

How to Get the Best Prices on Your Med Spa Supplies

Most owners start by haggling with drug reps and distributors. That works until your order size hits a ceiling. Big chains get better prices because they buy more. Want to match their pricing? Join a group purchasing organization (GPO) or buying network so you’re not stuck paying retail.

GPOs pull together lots of clinics, so you all get volume discounts. They help healthcare providers save 10% to 18% over negotiating alone. Some research even says GPOs can slash supply costs by 20% or more.

Your best bet is a network focused on medical aesthetics, not general healthcare. Find a partner with locked-in discounts on injectables, devices, GLP-1s, peptides, HRT, IV/IM supplies, and medical-grade skincare.

Portrait's Marketplace does just that. You order everything from one site and quickly see how much you’re saving.

Don’t Rely on a Single Supplier

If you only use one vendor, they control the terms. If prices rise or a shipment’s delayed, you’re in a bind. It’s smarter to work with several suppliers so you always have options.

Portrait's Integrated Preferred Supply Chain gives you instant access to the top players for injectables, medical devices, wellness products, and more.

When demand spikes and one supplier runs out, just switch to another. Patients get the care they expect, no matter what’s happening in the supply chain.

Stick to Trusted, FDA-Approved Brands

Cutting costs should never mean cutting corners. Patients expect to see major brands like Botox and Juvéderm on your shelves. Brand-name injectables strengthen your reputation and boost visits.

With Portrait, you get deals on all the big brands thanks to their partnerships. Our Allergan program ties your total spend to cash-back percentages and freebie educational samples. So, the more you buy, the more you save.

Take Advantage of Portrait’s Exclusive Discounts

Portrait brings all the savings, services, and software under one roof. You can save up to 60% on supplies using national chain pricing. No revenue splits, no locked contracts. You keep your independence, but save big.

Everything runs through on our Marketplace. You’ll see your purchases, total savings, and where you can save even more. This lets you track what boosts margins and spot trends in your orders.

Every dollar you save goes back to your practice. Portrait doesn’t take a cut of your profits.

Ordering and Operations Made Easy

Ordering supplies from random sites and tracking inventory in Excel just wastes your time. Ordering through Portrait plugs right into your workflow. When you do a treatment, your supply numbers update automatically, and you’ll get heads-up alerts when you’re running low.

This avoids the usual headaches: reordering too much and dealing with expired meds, or running out before you can restock. Lots of clinics cut inventory spend by 15% to 20% just by using proper tracking.

Free EHR for Small Practices

Software costs can kill new businesses. The average medical record system runs $1,200 per user/year. Setup for small clinics lands between $20,000 and $65,000 before you even see a patient.

With Portrait, practices get the core platform for free. Hit 50 patients, and it’s only $99/month/location. You don’t sacrifice any features. You still get appointment scheduling, reporting, secure messaging, and more. This frees up cash flow for supplies, marketing, or hiring.

Get the Most From Your Supply Budget

Discounts aren’t the only way to save. Simple tweaks in how and when you buy can drive costs down, too.

• Time your orders to coincide with manufacturer promos or holiday sales. Many companies send year-end rebates or bonus products.
• Track inventory closely through your EHR. US hospitals blow $25.4 billion a year on wasteful supply spending. Don’t be that clinic and adjust your orders to what you actually use.

Loyalty and Rewards Programs to Boost Savings

You can make money on your orders with rebates and rewards. Portrait’s rewards give you better pricing, premium perks, and points you cash in for future supplies. No need to keep track as everything’s inside the platform.

As your total quarterly spend goes up, you unlock even steeper discounts and extras. Hit Gold with $25,000 spent in a quarter and you’ll see thousands more in value through both discounts and reward points that you put toward next orders.

The Allergan deal works the same way. Your Q4 Allergan orders set your cash-back percentage from 10% to 25%. Plus, you get learning samples and staff training. You can put all the cash-back value into your next order.

Marketing and Practice Support Keep You Growing

Saving cash is only half of what it takes to grow a med spa. Building your brand, drawing in new patients, and raising transaction size make the business work. Half of med spas spend on digital marketing to land more clients. Effective strategies run $20K to $50K, so it’s a big investment.

Portrait includes marketing help in its all-in-one platform including websites, Google Ads, social media management, and more. It’s easy to kick off campaigns and track ROI so you know what actually works. And when you free up cash through supply savings, you can put it right back into ads or new services to keep growing.

Bottom line: Portrait helps you run and scale without stress. You handle patients, while the platform handles your operations and spending.

Save Smarter, Grow Faster

Learning how to save money on med spa supplies boils down to two things: figure out where your cost leaks happen, and work with a platform that really delivers on savings with no compromise on brands, quality, or independence.

Portrait’s all-in-one solution unlocks national chain pricing, up to 60% savings, transparent fees, and seamless inventory management. Smaller practices don’t pay for the EHR until they grow. Established ones finally get a handle on spending.

Don’t let high supply costs hold back your med spa. Check out Portrait’s Marketplace and Rewards Program and see how much you’ll save on what you already use.