Top 13 Mindbody Alternatives

Mindbody is a well-known management software in the broader wellness space, connecting businesses to a large consumer marketplace. However, its features may not align perfectly with the specific operational demands of a medical spa. This article will provide an overview of Mindbody, explore reasons to look for an alternative, and highlight other software solutions to help you find the right fit.

What is Mindbody?

Mindbody provides business management software for the fitness, wellness, and beauty industries, connecting businesses with consumers through its platform. The software offers tools for booking, scheduling, marketing, and payments, in addition to providing access to a large consumer marketplace and branded mobile apps.

Pricing

Mindbody's pricing begins at $99 per month for each location, but specific costs for higher-tier plans are not publicly listed. To obtain a detailed quote for their other packages, prospective customers must contact the sales department.

• Starting at $99/month Starter: Includes business management tools, website booking widgets, a listing on the Mindbody app, basic reporting, and integrated payments.
• Contact Sales Accelerate: Contains all Starter features, adding powerful analytics, advanced reporting, and resource management.
• Contact Sales Ultimate: Builds on the Accelerate plan with marketing automation tools, a lead management dashboard, and advanced analytics for client growth.
• Contact Sales Ultimate Plus: Includes all features from the Ultimate plan, plus a branded app or Messenger[ai].

Reviews

User reviews for Mindbody often mention the platform's complexity and a steep learning curve, with some customers reporting difficulties with the booking process and customer support. Check out more Mindbody reviews here.

13 Best Alternatives to Mindbody

1. Portrait Care

Portrait is an all-in-one platform built to support modern medical wellness businesses, including med spas, weight loss clinics, and dermatology practices. We provide the essential software, services, and supply savings to help clinics run smarter, grow faster, and stay independent.

Our platform simplifies operations by integrating everything from EHR and scheduling to marketing and medical compliance support. This comprehensive approach, combined with exclusive national pricing power, empowers clinic owners to achieve financial independence and build their brand.

Pricing

Portrait Care provides its core electronic health record (EHR) platform as a freemium service, making it free to get started. While essential EHR functionality comes at no cost, clinics can purchase optional premium add-ons for enhanced features and integrations. Some advanced add-ons are also included for free with higher membership tiers.

Features

Both Portrait and Mindbody offer core practice management functionalities, including scheduling, client management, payment processing, and marketing tools. However, their approaches and feature sets diverge based on their target markets.

Portrait is built specifically for medical wellness clinics, integrating an EHR, medical compliance oversight with a nationwide MD network, and supply chain savings into its platform.

Mindbody serves a broader wellness industry, including fitness and beauty, with a feature set distributed across multiple subscription tiers and optional add-ons. Mindbody provides extensive third-party integration options via an API, while Portrait is positioned as a self-contained, all-in-one system focused on internal workflow automation.

Reviews

User reviews for Portrait Care indicate that the platform manages administrative duties, allowing practitioners to concentrate on patient services. Our partners consistently praise our platform for empowering them to achieve their entrepreneurial goals. The consensus from injector testimonials highlights a sense of satisfaction and success, celebrating the rewards from growing their practice with our support.

Master injector and entrepreneur, Catherine Sanson, RN, found that our platform helped her get rewarded for her work, leading her to become the proud owner of Skin Sirens.

‍Check out more Portrait Care testimonials.

2. GlossGenius

GlossGenius provides a business platform with automated tools for professionals in the salon and spa industry. The company serves over 70,000 businesses with services for appointment scheduling, payment processing, and client management.

Pricing

GlossGenius provides several subscription plans billed on a monthly basis. Here is an overview of their pricing:

• $24/month Standard Plan: Business essentials that make doing it yourself easy.
• $48/month Gold Plan: Growth tools for entrepreneurs and teams.
• $148/month Platinum Plan: Power features and customizations for scaling growth.
• Add-ons: Optional features include a free HIPAA Compliance add-on and a Payroll service for $40/month plus $6 per seat.

Reviews

User reviews frequently discuss the platform's usability and its features for booking, payments, and client management. Some feedback points to a desire for more website customization and additional features, alongside mentions of payment payout times. Check out more GlossGenius reviews here.

3. PatientNow

PatientNow provides practice management solutions for the elective medical industry, with a focus on the aesthetics and wellness sectors. The company offers software for specialties including med spas, plastic surgery, weight loss, and dermatology.

Its platform integrates electronic medical records (EMR), patient engagement tools, payment processing, and digital marketing. The software also includes a patient recall feature, RxPhoto for photo management, and consulting services.

Pricing

PatientNow does not make its pricing information public. To obtain cost details, prospective customers must schedule a demo or contact the company directly for a quote on their two main solutions: the Med Spa & Wellness Solution and the Plastics & Derm Solution.

Reviews

User feedback often addresses the software's customization capabilities and the company's customer support. Some reviews also mention the sales and onboarding process, alongside challenges in flagging urgent patient notifications. Check out more PatientNow reviews here.

4. Mangomint

Mangomint, founded in 2017, provides software for businesses in the beauty and wellness industry. Its services are tailored for establishments such as hair salons, med spas, nail salons, and massage studios.

The platform includes tools for scheduling, payments, client management, marketing, and reporting. It is designed to be intuitive, aiming for a user experience that minimizes operational friction.

Pricing

Here is a look at their pricing plans:

• $165/month Essentials: Designed for teams with 2 to 10 service providers.
• $245/month Standard: Intended for businesses with up to 20 service providers.
• $375/month Unlimited: For businesses with an unlimited number of service providers.
• Add-ons: Optional features like Forms & Charting, Two-Way Texting, and Payroll Processing are available for additional monthly fees starting at $50/month.
• Other Costs: Additional charges apply for extra locations, payment processing, and email marketing services.

Reviews

User reviews mention a learning curve, limited customization options, and issues with outsourced payroll. Check out more Mangomint reviews here.

5. Vagaro

Vagaro provides business management software for the beauty, wellness, and fitness industries. The platform offers tools for solo entrepreneurs and larger enterprises to manage operations, clients, payments, and marketing.

Businesses can utilize a suite of tools including online booking, a client marketplace, payment processing, and live streaming for classes or consultations. Additionally, the system supports custom forms, automated notifications, inventory management, and payroll services.

Pricing

Vagaro's pricing is based on the number of 'bookable calendars' a business requires, starting at $23.99 per month for a single user. Additional costs apply for various add-on features, such as text marketing, a branded app, and integrations with accounting software.

Reviews

User feedback often addresses the platform's customer service responsiveness, technical performance on certain devices, and the onboarding process for new clients. Check out more Vagaro reviews here.

6. Moxie

Moxie offers a platform for medspa businesses, integrating software with services for marketing, compliance, and business coaching. The company also provides a launch accelerator program and medical director matching to support new and growing practices.

Pricing

Moxie does not publicly list its pricing information. To receive details on costs, prospective customers are directed to book a free 30-minute strategy session with a company advisor.

Reviews

User feedback for Moxie often centers on the company's launch support, operational tools, and marketing assistance. The company also presents case studies detailing specific business outcomes for its clients. Check out more and Moxie reviews here.

7. Zenoti

Zenoti provides an all-in-one software platform for businesses in the beauty and wellness industry, including salons, spas, and medical spas. The platform incorporates AI-powered tools for tasks like marketing and analysis, along with features such as dynamic pricing, automated waitlists, and mobile apps for service providers. It is designed to centralize operations, manage guest interactions, and provide data analytics for business decisions.

Pricing

Zenoti's paid version starts at US$400.00 per month, though the pricing structure is not specified. The company does not offer a free version or a free trial, and there may be additional costs for add-ons or multi-location use.

Reviews

User reviews mention a learning curve with the platform, alongside reported issues with the onboarding process, billing practices, communication delays, and technical performance. Check out more Zenoti reviews here.

8. RepeatMD

RepeatMD is a software company that provides a platform for the medical aesthetics and wellness industry, serving practices such as med spas, plastic surgeons, and dermatologists. The company develops solutions intended to help these providers manage their practices and patient relationships.

The platform provides each practice with a branded mobile app that includes tools for mobile rewards, e-commerce, and membership management. It also integrates patient financing and offers business intelligence analytics to track performance.

Pricing

RepeatMD does not publicly disclose its pricing details. The company states that it offers flexible pricing options tailored to a practice's business needs, and prospective customers must book a demo for more information.

Reviews

User comments frequently mention the platform's features, with some feedback citing challenges related to account management and customer support. Check out more RepeatMD reviews here.

9. AestheticsPro

AestheticsPro provides software solutions for the medical aesthetics industry, serving businesses in the US and Canada. The company offers a cloud-based platform designed for medical spas and similar practices.

The software includes tools for electronic medical records (EMR), scheduling, marketing, and payment processing. It also provides functionalities such as telemedicine, e-prescribing, and advanced photo management to support clinic operations.

Pricing

Here is their pricing at a glance:

• $75/month per user Professional: For single locations with a limit of 4 users.
• $275/month Executive: For unlimited users and multi-location support.
• Custom Pricing Enterprise: For tailored solutions; requires contacting the company for a quote.
• Savings are available with annual prepayment for the Professional and Executive tiers.
• Canadian pricing is also available.

Reviews

User reviews often comment on the software's performance across different devices and the functionality of patient intake forms, with some users reporting interface issues on tablets. Check out more AestheticsPro reviews here.

10. Boulevard

Boulevard provides software solutions for appointment-based businesses in the self-care and beauty industry, such as medspas, salons, and barbershops. The platform offers tools to manage operations for single-location businesses as well as multi-location franchises and enterprises.

The system incorporates features like Precision Scheduling™, an all-in-one point-of-sale, and built-in marketing and loyalty programs. It also includes functionalities for client self-booking, digital forms, memberships, and business reporting.

Pricing

Here is a look at their pricing plans, which are billed per location:

• $158/mo Essentials: For small teams with simple operations.
• $263/mo Premier: For growing businesses with complex operational needs.
• $369/mo Prestige: For sophisticated businesses, bundling additional features.
• Custom Pricing Enterprise: A bespoke plan for large, complex operations.
• Additional Costs: Fees apply for add-on features, payment processing, and equipment.

Reviews

User feedback frequently addresses the platform's features while also noting requests for additional functionality, such as invoicing, more flexible payment options, and enhanced reporting. Check out more Boulevard reviews here.

11. Weave

Weave provides an all-in-one platform for small- and medium-sized healthcare businesses, including those in the dental, optometry, and medical spa sectors. The software integrates tools for phones, scheduling, reminders, reviews, texting, and payments to manage the customer journey.

Pricing

Weave does not publicly list its pricing information. To obtain cost details for its Pro, Elite, and Ultimate plans, prospective customers must request a quote from the company.

Reviews

User feedback addresses the software's reliability and customer support. Check out more Weave reviews here.

12. Nextech

Nextech provides integrated Electronic Medical Record (EMR) and Practice Management software for specialty medical practices, including dermatology, ophthalmology, and plastic surgery. The company's solutions are designed to support physicians, practices, and office staff members.

Pricing

Nextech does not publicly list its pricing information, as costs are customized based on a practice's specific needs and requirements. To obtain a quote, prospective customers must contact the company directly.

Reviews

User feedback often discusses the software's cost structure, including licensing and annual maintenance fees. Some users also mention that the EMR system can be confusing and that additional modules are needed to access full functionality. Check out more Nextech reviews here.

13. Fresha

Fresha provides a marketplace platform for the beauty and wellness industry, connecting consumers with local service providers. For businesses, it offers an all-in-one system that includes tools for appointment management, client engagement, and payment processing.

The platform allows clients to book and pay for services through a mobile app, which also sends automated reminders for appointments. Businesses can integrate their booking systems with social media platforms and utilize tools for marketing automation and inventory management.

Pricing

Here is their pricing at a glance:

• Free Independent: For one-person businesses.
• $9.95/month per team member Team: For businesses with multiple team members.
• Custom rates Enterprise: For high-volume businesses with over 20 team members; requires contacting sales.
• Optional Add-ons: Monthly fees apply for features like Client Loyalty, Insights, and Google Rating Boost.
• Additional Fees: A 20% commission is charged for new clients from the Fresha marketplace, and transaction fees apply for payment processing.

Reviews

User feedback often addresses the software's cost structure, including licensing and maintenance fees, alongside the EMR system's complexity and the need for additional modules to access full functionality. Check out more Fresha reviews here.

What to Consider When Selecting a Mindbody Alternative?

When looking for an alternative to Mindbody, it's important to consider several key factors, especially how the software's cost and features align with your practice's specific needs:

1. Cost: Determine if the software fits your budget and whether a free trial or freemium model is available, as Portrait Care offers a free-to-start EHR platform.
2. Industry Specialization: Evaluate whether the software is built specifically for medical aesthetics or a general wellness market, as this impacts the relevance of its features.
3. Medical Compliance and EMR: Ensure the platform offers a HIPAA-compliant EMR with features supporting medical oversight and documentation requirements.
4. All-in-One Functionality: Look for a unified system that integrates core functions like scheduling, payments, marketing, and inventory to streamline operations.
5. Business Growth Support: Consider if the provider offers services beyond software, such as business coaching, marketing assistance, or comprehensive launch support.

Which One Should You Go With?

Choosing the right software for your medical spa is a crucial decision, and any of the platforms listed can be a great fit depending on your specific needs. However, if you're looking for a comprehensive, all-in-one solution built specifically for medical aesthetics, we recommend Portrait Care. See for yourself why over 1,000 clinics trust Portrait Care to run and grow their business.